Presentation Theater Resources

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Online Event Write-Up – Due Friday, January 26, 2024

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Submit your program information to be posted on the mobile application, online scheduling tool, printed conference guide, and onsite conference signage. Complete by Friday, January 26, 2024 to be included in all promotions here.

For updates or additions to your original Write-Up, submit through the link here.

Presentation Theater Audio Visual

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Standard audio visual equipment will be set in each theater presentation room and will remain set throughout the duration of the conference. Click here to see the AV List.

ONS reserves the right to pre-set rooms for events with audio visual equipment that cannot be moved or dismantled without approval. All theater presentations are required to use the exclusive ONS audio visual supplier, Projection AV. To confirm all of your audio-visual needs, please contact:

 

Pharonn Niem

(401)280-8295 | [email protected]

[email protected]

Projection | projection.com

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Live streaming and/or recording of your presentation theater is allowed. You have the choice to work with ONS’s approved AV provider, Projection AV (see contact information above) or to bring in a third party of your choice. Please advise ONS Show Staff if you plan to livestream or record your session. 

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The ONS Disclaimer must be printed on all promotional materials and signage for theater presentations. Additionally, the disclaimer must be shown to your audience prior to the start of your presentation for a minimum of 15-30 seconds.

If you would like to request to use the ONS or ONS Congress logo(s) in conjunction with the promotion of your event, please contact [email protected] for approval and include details of how you’d like to utilize the logo(s).

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View this document to see responses to frequently asked questions. 

Food & Beverage

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See attached for our Exhibitor Menu, Exhibitor Order form and Legal terms.  Exhibitors and Presentation Theater Sponsors will need to submit the order form and legal terms together to process their catering orders. Please note that the following document contains the 2023 items and prices and may not reflect the 2024 menu.
 

We encourage you to consider all dietary restrictions when ordering F&B, especially Kosher, as the event falls during Passover. 

 

Presentation Theater orders are due 21 days before the start of the conference, orders submitted within 21 days of the conference will incur a 23%++ late ordering fee.

 

The following contact will handle all theater presentation logistics, food and beverage, and any other event details. Please note that you will be responsible for all arrangements and billing for your event.

 

Convention Center Contact Information:

Aramark

Walter E. Washington Convention Center

Lauren Noweck [email protected]
[email protected]

 

Please note that the following resources are for all Convention Center services, not only exhibits as the names suggest.

 

Exhibitor Center Menu

Exhibitor Center Order Form 

Aramark Legal Terms 

 

Note:

  • Presentation Theater Catering is not based on consumption.
  • Orders submitted without all information requested will not be processed.
  • A 24% Administrative Charge and 10% Food Sales Tax & 6% Non-Food Sales Tax will be charged on all orders.
  • All orders are subject to a $70.00++ Delivery Fee, per delivery. Prices are subject to change without notice.
  • Orders submitted later than 21 business days prior to event are charged a 23% Late Ordering Fee. Orders cancelled within 72 hours of the event will not be refunded.
  • Sponsors are required to provide tables for all food & beverage items. Please reach out to your show decorator.
  • The administrative charge is not intended to be tip, gratuity, or service charge for the benefit of service employees and no portion of this administrative charge is distributed to employees.

Registration

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For each Presentation Theater you purchased, you receive three (3) complimentary badges for access to the exhibit hall to staff or attend your session(s). These badges will be added to you existing account, managed by the exhibit primary contact. Please work with your colleague to ensure you have badges necessary for your speaker(s) and staff. Additional badges can be purchased for $50 each.

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Wireless scanners are available to track attendee information as attendees enter your symposia. Maritz will provide hand-held, battery-operated scanners which will read the barcode on the front of the attendee name badge. Each company will receive one complimentary wireless scanner and may contract to rent additional scanners. Each company is required to complete and return the Lead Retrieval Order Form to confirm your first complimentary lead scanner, regardless of whether or not you plan to contract additional scanners.

 

If using scanners for your event, you must pick them up at the Exhibitor Services Center located in the back of the Learning Hall in the Convention Center. After your event is completed, you must return the scanner to the Exhibitor Services Center. Within seven business days of the event closing, Maritz will provide an MS Excel File for your event. The file will contain basic attendee information from everyone who was scanned while entering your event. 

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All Presentation Theaters are identical.

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ONS will provide signage, listing all approved symposia during the ONS Annual Congress. Information for this signage will be taken from the completed Online Event Write-Up DUE JANUARY 26, 2024 

 

Please review the linked 2024 ONS Event Signage Policy to determine where is acceptable to place signage for your session. 

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Contact Smart City Networks to order wifi for Presentation Theater. 

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Additional marketing opportunities are available! Take a look through the sponsorship prospectus to learn more about how you can reach ONS Congress attendees, including sponsorships, advertising, and more.