ONS Congress

Exhibitor Resources

This is your one-stop-shop for everything you need to know related to your booth investment at ONS Congress.

View the Exhibitor FAQ Document

Learning Hall Schedule

Click the (+) to view dates and times!

Move-In

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Monday, April 22, 2024 

2:00PM – 5:00PM
Targeted move-in only – please contact [email protected] for approval

Tuesday, April 23, 2024 

8:00AM – 5:00PM 

Wednesday, April 24, 2024 

8:00AM – 5:00PM 

Show Day

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Thursday, April 25, 2024 

Friday, April 26, 2024

Saturday, April 27, 2024
 

11:00AM – 3:00PM 

Move-Out

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Saturday, April 27, 2024 

3:00PM – 10:00PM 

Sunday, April 28, 2024 

8:00AM – 12:00PM 

Exhibitor Deadlines

For a downloadable list of deadlines, please click here

Lead Retrieval Advance Rate Deadline

  • February 14, 2024 (extra early)
  • March 27, 2024 (early)

Catering Order*

March 22, 2024

*Orders submitted within 21 days of the conference will incur a 23% late ordering fee.

Custom Shepard Rentals Discount

March 26, 2024

Notice of Intent to Use EAC

March 26, 2024

Advance Warehouse Shipping Starts

March 26, 2024

Audio Visual Advance Rate Deadline

March 29, 2024

Hotel Reservations: Cut-off Date to Book Housing (Non-Block)

For deadlines related to room blocks of 10+ please click here.

March 31, 2024

If rooms are cancelled less than 72 hours in advance of arrival, you would also be subject to the hotel's cancellation penalty equal to one night's room and tax.

Internet, Electrical, Telecommunication Advance Rate Deadline

April 1, 2024

Standard Shepard Rentals Discount

April 4, 2024

Advance Warehouse Shipping Deadline*

April 15, 2024

*Shipments received after April 19 are subject to a surcharge.

Direct to Show Site Shipping

April 23, 2024, 8:00 AM EST

10'x10' Booth Inclusions

  • 10’ x 10’ uncarpeted space
  • 8’ high backwall drape
  • 3’ high sidewall drape
  • 7” x 44” cardstock identification sign
  • 3 complimentary expo hall only registrations for exhibit personnel

Learning Hall Floor Plan

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  • The Learning Hall is in Halls DE on Level 2 of the Walter E. Washington Convention Center.   
  • There will be one entrance to the Learning Hall used during the ONS Congress 2024. The entrance to the hall is labeled “MAIN ENTRANCE’ located at the bottom of the floor plan leading into Hall D. 
  • The ONS Campus is in the center of the Learning Hall and is labeled as such. 
  • Presentation theaters are located on the perimeter of the Learning Hall and are reserved for exhibitor non-CNE presentations during Learning Hall hours. 
  • Patient Advocacy booths are located at the left of Hall D marked ‘PATIENT ADVOCACY PAVILION’. To qualify as a Patient Advocacy Booth your organization must provide proof of 501(c)(3) status. Patient Advocacy organizations are those that provide resources and support for patients, survivors, and care providers. Eligibility for this rate is subject to ONS approval. All companies that qualify for this rate must select space in this pavilion. 
  • Hospital Nurse Recruitment booths are in the top left-hand side of the hall, marked ‘CAREER FAIR PAVILION’. All companies that contract at this rate must select booth space in this pavilion. 
  • Each booth square is a 10’x10’ booth and may be combined with others to form larger booths. Two booths may be combined vertically to form a 10x20, not horizontally (no end caps). 
  • All aisles are 10’ wide. When combining booths, you may not cross into the 20’ cross aisles between or to the sides of the ONS Campus. 

Click here to view the ONS Congress 2024 Floor Plan!

Registration & Housing Information

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Please note: Maritz is the official housing provider for the ONS 49th Annual Congress. ONS has worked diligently with the hotels in Washington, DC, to establish room blocks for attendees and exhibitors. Improper solicitation of hotel reservations from any company or housing provider other than Maritz Global Events is not approved by ONS. Reservations made by unaffiliated organizations may appear to be for lower rates, however they may be illegitimate, have unreasonable cancellation or change penalties, or be completely non-refundable. Please be aware of and report any unauthorized solicitation to ONS. 

Exhibitor badge registration and housing are integrated into one website. Confirmed exhibitors may register for badges and reserve hotel rooms by visiting the exhibitor portal here. Once you access the website, you will be prompted to enter/search for your company name. Once you have selected the correct company name, enter your password to complete the login process. There is an option to send the password to the email we have on file if needed.

NEW this year, you will be able to register for full conference exhibitor passes through your exhibitor portal. Full conference badges are not included with the exhibit package, and you will be charged according to membership status. A full conference exhibitor badge is required to attend sessions. The Exhibitor Full Conference pass will also give you exhibitor access to the hall for move-in and move-out. 

If you have questions or need help accessing the website, registering, or booking housing, please e-mail [email protected]. 

Click here to view the Exhibitor Registration & Housing Portal!

Exhibitor Services Kit

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The Exhibitor Services Kit is composed of ONS Show Management Forms, Shepard Forms, Housing and Registration information, and Utilities and Additional Services for your ordering needs. All forms are important to the success of your exhibits. The official ONS Congress 2024 exhibitor services kit is now available!

PDF Kit Link
Online Kit Link

If you are a previous exhibitor with Shepard Expo, your username is your email address & your password remains unchanged from your previous log in. If you are a new exhibitor, you will need to create an account. 

Should you have any questions regarding the manual or any exhibitor services, please contact: Shepard Expo Customer Service, (404) 720-8600 or [email protected]

Exhibitor Newsletters

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As you're preparing to showcase your products and services at the 2024 ONS Congress, let your colleagues and peers know that you'll be there and encourage them to register to join you and stop by your booth! Below, you'll find customizable assets to help you promote your participation at the largest conference dedicated to oncology nursing. 

Exhibitor Webinar

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Questions?

Maddie Walczak 

Exhibits & Sponsorship Coordinator 

[email protected] 

(312) 673-5667 

Maddie is your main contact for all general participation and exhibit-related questions. 

Pat Brayley

Accounts Receivable Associate

[email protected]

(312) 673-5970

Pat is your main contact for all payment and invoice-related questions.