Exhibitor Resources

ONS Congress

This is your one-stop-shop for everything you need to know related to your booth at ONS Congress.

Submit a Booth Application Exhibitor FAQs

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Learning Hall Schedule

Move-In

Monday, April 7, 2025

2:00PM – 5:00PM
Targeted move-in only – please contact [email protected] for approval

Tuesday, April 8, 2025

8:00AM – 5:00PM

Wednesday, April 9, 2025

8:00AM – 5:00PM

Show Days

Thursday, April 10, 2025

Friday, April 11, 2025

Saturday, April 12, 2025

11:00AM – 3:00PM

Move-Out

Saturday, April 12, 2025

3:00PM – 10:00PM

Sunday, April 13, 2025

8:00AM – 12:00PM

Learning Hall Floor Plan

ONS 50th Annual Congress is taking place at the Colorado Convention Center. View the floor plan.
The Learning Hall is located in Halls D-F on the upper level of the Colorado Convention Center.
The main entrance to the hall is labeled 'ENTRANCE’ at the bottom of the floor plan leading into Hall D.
The ONS Campus is located in the right center of the Learning Hall and is labeled as such.
Presentation theaters are labeled and are reserved for exhibitor non-CNE presentations during Learning Hall hours. These are hard-wall structures.
Patient Advocacy booths are located on the left-hand side of the Learning Hall marked ‘PATIENT ADVOCACY PAVILION’. To qualify as a Patient Advocacy Booth your organization must provide proof of 501(c)(3) status. Patient Advocacy organizations are those that provide resources and support for patients, survivors, and care providers. Eligibility for this rate is subject to ONS approval. All companies that qualify for this rate must select space in this pavilion.
Hospital Nurse Recruitment booths are located on the back left-hand side of the Learning Hall marked ‘CAREER FAIR PAVILION’. All companies that contract at this booth type must select space in this pavilion.
The ‘ZEN DEN’ is located at the back of the Learning Hall. Fun and relaxing activities for the nurses will take place in this area.
The ‘ONS HALL OF HISTORY’ is located at the back of the Learning Hall.
The ‘TRANSFORMING TOMORROW’ is located at the back of the Learning Hall.
The large square black icons indicate columns that vary in size.
Each booth square is a 10’x10’ booth and may be combined with others to form larger booths. Two booths may be combined vertically to form a 10’x20’, not horizontally (no end cap booths).
All aisles are 10’ wide. When combining booths, you may not cross into any aisle marked as ‘mandatory.’
ONS does not require booth approvals; however, please follow the IAEE Guidelines & Regulations.

10' X 10' Booth Inclusions

10’ x 10’ uncarpeted space
8’ high backwall drape
3’ high sidewall drape
7” x 44” cardstock identification sign
3 complimentary expo hall only registrations for exhibit personnel

Exhibitor Services Kit

Shepard is the official decorator of this event. Please find the Exhibitor Services Kit HERE. It is composed of ONS Show Management Forms, Shepard Forms, Housing and Registration information, and Utilities and Additional Services for your ordering needs.

If you are a previous exhibitor with Shepard Expo, your username is your email address & your password remains unchanged from your previous log in. If you are a new exhibitor, you will need to create an account.

Should you have any questions regarding the manual or any exhibitor services, please contact Shepard Customer Service, (404) 720-8600 or [email protected]

NOTE: ONS requires ﬂooring in all booths. You can bring it yourself or purchase it from the Exhibitor Services Kit. If you would like to calculate a booth estimate for additional furnishings, please view our 10’x10’ Booth Checklist.

Order Forms

These order forms can be found in the Shepard Exhibitor Services Kit; however, the third-party vendor forms are linked below as well for your convenience.

Audio Visual

Catering

Internet

Lead Retrieval
Electrical & Utilities

ExhibitorPro Resources:

Exhibitor Deadlines

Lead Retrieval Advance Rate Deadline

January 29, 2025 (extra early) March 12, 2025 (early)

Early Bird Registration Deadline

February 20, 2025

Shepard Custom Rentals Advance Rate Deadline

March 11, 2025

Notice of Intent to Use EAC

March 11, 2025

Advance Warehouse Shipping Starts

March 11, 2025

Audio Visual Advance Rate Deadline

March 14, 2025

Hotel Reservations Cut-Off Date (non-block)

March 18, 2025

Shepard Rentals Standard Deadline

March 20, 2025

Shepard Rigging

March 20, 2025

Internet Advance Rate Deadline

March 21, 2025

Electrical & Utilities Advance Rate Deadline (online only)

March 21, 2025

Sodexo Catering Order Deadline

March 26, 2025

Advance Warehouse Shipping Deadline

March 31, 2025

Sodexo Catering Guarantee Deadline

April 2, 2025

Electrical & Utilities Standard Rate Deadline

April 4, 2025

Direct to Show Site Shipping Begins

April 8, 2025

Shipping Information

Advance Warehouse:

<Exhibitor Name & Booth Number>
ONS Congress

Shepard Exposition c/o Saia LTL Freight

9860 Emporia St,

Henderson, CO 80640

*Deliveries can be accepted between March 11 and March 31

Direct to Show:

c/o Shepard Exposition Services

Exhibiting Co. Name & Booth Number

ONS Congress
Colorado Convention Center

700 14th Street

Denver, CO 80202

*Beginning April 8 at 8:00am.

Shipping labels can be found HERE.

Registration & Housing Information

Registration

Maritz is the official provider for registration and housing, and exhibitor badge registration and housing are integrated into one website. Confirmed exhibitors may register for badges and reserve hotel rooms by visiting the exhibitor portal. Once you access the website, you will be prompted to enter/search for your company name. Once you have selected the correct company name, enter your password to complete the login process. There is an option to send the password to the email we have on file if needed.

The deadline for early bird registration is February 20, 2025.

You can register for full conference exhibitor passes through your exhibitor portal. Full conference badges are not included with the exhibit package, and you will be charged according to membership status. A full conference exhibitor badge is required to attend sessions. The Exhibitor Full Conference pass will also give you exhibitor access to the hall for move-in and move-out.

If you have questions or need help accessing the website, registering, or booking housing, please e-mail [email protected].

Onsite Registration Hours:

You can pick up your badge onsite in F lobby during the following dates/times:

Wednesday, April 9: 10:00am-7:00pm
Thursday, April 10: 6:45am-3:00pm
Friday, April 11: 6:45am-3:00pm
Saturday, April 12: 6:45am-3:00pm

Housing

The primary contact for your company may register for badges and reserve hotel rooms through the Maritz Exhibitor Portal. If you would like to request a block of rooms, you will have the option to do so at this link as well. If you don’t book during registration, you can simply log back into the registration system and book a room at your convenience.

Discounted room rates are available for ONS Annual Congress exhibitors at the hotels listed online. Don’t wait to book…rooms fill up fast. ONS cannot guarantee rates and availability after the cut-off (March 18) when ONS room blocks may be released, and the hotel may charge a significantly higher rate.

If you have any questions regarding housing, please contact Maritz at [email protected].