Click the (+) to view all details!
Submit your program information to be posted on the mobile application, online scheduling tool, printed conference guide, and onsite conference signage. Complete by Friday, January 26, 2024 to be included in all promotions here.
For updates or additions to your original Write-Up, submit through the link here.
Symposia Audio Visual Equipment
Standard audio-visual equipment will be set in each room and will remain set throughout the duration of the conference. ONS reserves the right to pre-set symposia rooms with audio visual equipment. Included equipment cannot be moved or dismantled without approval from ONS. Please see AV set-ups for your symposia room:
All symposia assigned meeting space are required to use the exclusive ONS audio visual supplier, Projection AV. To confirm all of your audio-visual needs, please contact:
National Project Manager
(917) 569-4196 | [email protected]
Projection | projection.com
Live streaming and/or recording of your symposia is allowed. You have the choice to work with ONS’s approved AV provider, Projection AV (see contact information above) or to bring in a third party of your choice. Please advise ONS Show Staff if you plan to livestream or record your session.
The ONS Disclaimer must be printed on all promotional materials and signage for your symposia. Additionally, the disclaimer must be shown to your audience prior to the start of your program for a minimum of 15-30 seconds.
Meeting space has been assigned to provide a Symposia supported by (Company Name) during the Oncology Nursing Society’s (ONS) 49th Annual Congress, April 24 – April 28, 2024 in Washington, D.C. The Oncology Nursing Society's assignment of meeting space does not imply product endorsement.
If you would like to request to use the ONS or ONS Congress logo(s) in conjunction with the promotion of your event, please contact [email protected] for approval and include details of how you’d like to utilize the logo(s).
View this document to see responses to frequently asked questions.
Food & Beverage
Please note that you will be responsible for all arrangements and billing for your event. Soon after you receive confirmation including date and space, you will be assigned an Event Specialist at the hotel who can assist you further with your order soon after you receive a confirmation from [email protected] sharing your event time and date. Your assigned contact will handle all meeting room logistics, food and beverage, and other event details.
Please be aware that menu pricing reflects 2023 prices and there may be an increase in menu pricing. The increase will likely fall between 5%-10%. The 2024 menus and pricing will be posted when available.
- BEO specs due: 4 weeks prior to the start date of the conference
- Schedule, Specs, AV needs & Menus due: 3 weeks prior to the start date of the conference
- Full Prepayment: 2 weeks prior to start date of the conference
- Guarantees: 3 business days prior to start date of the conference
Wireless scanners are available to track attendee information as attendees enter your symposia. Maritz will provide hand-held, battery-operated scanners which will read the barcode on the front of the attendee name badge. Each company will receive one complimentary wireless scanner and may contract to rent additional scanners. Each company is required to complete and return the Lead Retrieval Order Form to confirm your first complimentary lead scanner, regardless of whether or not you plan to contract additional scanners.
If using scanners for your event, you must pick them up at the Exhibitor Services Center located in the back of the Learning Hall in the Convention Center. After your event is completed, you must return the scanner to the Exhibitor Services Center. Within seven business days of the event closing, Maritz will provide an MS Excel File for your event. The file will contain basic attendee information from everyone who was scanned while entering your event.
ONS will provide signage, listing all approved symposia during the ONS Annual Congress. Information for this signage will be taken from the completed Online Event Write-Up DUE JANUARY 26, 2024
Please review the linked 2024 ONS Event Signage Policy to determine where is acceptable to place signage for your session.
Additional marketing opportunities are available! Take a look through the sponsorship prospectus to learn more about how you can reach ONS Congress attendees, including sponsorships, advertising, and more.