Rules and Regulations for 2021 ONS Conferences for Exhibitors and Sponsors
Rules and Regulations for 2021 ONS Conferences for Exhibitors and Sponsors
These Rules and Regulations (these “Rules”) govern exhibitor and sponsorship privileges at 2021 ONS Congress and 2021 ONS Bridge (the “Event”) as organized by Oncology Nursing Society (“ONS”). By applying for privileges at the Event, or by exhibiting at or sponsoring at the Event, the exhibiting or sponsoring organization, as applicable (the “Organization”) agrees and intends to be legally bound by these Rules and any changes made in accordance with these Rules.
1. Application. ONS is not obligated to process an application or grant privileges until the Organization applies for the Event and pays all applicable fees. ONS will not have waived its right to require, at any time and without liability, that the Organization satisfy these requirements. ONS reserves the right to deny an application in its sole discretion, and if it does, ONS will notify the Organization and refund all fees actually paid to ONS.
2. Payment. The Organization shall pay all fees when it submits its application. If the Organization applies but fails to pay in full, the Organization remains liable for all applicable fees. Except as expressly stated in these Rules, all sales are final, and fees are noncancellable and nonrefundable. Checks should be made payable to ONS and mailed to Oncology Nursing Society Exhibits, P.O. Box 3500, Pittsburgh, PA 15230-3500. The Organization is solely responsible for all taxes in connection with its application and exhibitor or sponsorship privileges, as applicable, as well as all costs and expenses appropriate or necessary for the Organization to enjoy the benefits of its privileges, including costs and expenses for travel, lodging, equipment, and internet access.
3. Scope. These Rules take precedence over any other agreement between ONS and the Organization concerning the Event (including but not limited to a purchase order, confirmation, sponsorship agreement, services agreement, or otherwise), even if the agreement does not reference or incorporate these Rules, and any such agreement will not be deemed to amend these Rules unless the agreement is signed by ONS and the Organization and specifically references the provision of these Rules to be amended. These Rules cannot be modified by printed or handwritten additions, changes, or strikethroughs. All interpretations, as well as answers to questions and matters not specifically covered by these Rules, will be decided by ONS in its sole discretion. The individual completing the application (whether an employee of the Organization or a third party acting on behalf of the Organization or otherwise) represents that he or she is an authorized representative of the Organization.
4. Code of Conduct. The Organization shall, and shall cause its employees, agents, and representatives to, comply with ONS’s Code of Conduct, which is available and incorporated into these Rules by reference.
5. Funding. Funding provided through an exhibition or sponsorship is not contingent on the purchase, recommendation, or referral of the Organization’s products and is not intended to encourage ONS to order, prescribe, or recommend the Organization’s products.
6. Event Cancellation; Event Conversion.
6.1. Cancellation of the Event by ONS for Force Majeure. ONS may cancel the Event, in whole or in part, due to circumstances beyond ONS’s control, including but not limited to acts of God, natural disasters, fire, flood, earthquake, epidemic, pandemic, public health emergency, labor strikes or shortages, acts of civil or military authority, war, terrorism, government regulation, civil unrest, curtailment of transportation facilities, acts or omissions of carriers or suppliers, internet outage, loss of any necessary utility, unavailability of the Event venue or authorized hotels, or any other emergency or non-emergency condition that makes the Event impossible, illegal, impractical, or inadvisable. If ONS invokes this provision, fees paid by the Organization will not be refunded, and ONS will instead apply the Organization’s fees paid to the next ONS event (whether virtual or in-person, in ONS’s discretion. If ONS invokes this provision, ONS will not be liable for any damages, losses, or costs and expenses incurred, such as transportation costs, accommodations costs, or financial losses.
6.2. Cancellation by the Organization. If the Organizations cancels or otherwise abandons the privileges for which it applied, all fees will be forfeit and not refunded, and the Organization will remain liable for any unpaid fees.
6.3. Event Conversion. ONS reserves the right to convert the Event from an in-person event to a virtual event, or from a virtual event to an in-person event, as applicable, in its sole and absolute discretion. If ONS converts the Event, ONS will make reasonable efforts to notify the Organization promptly and work with the Organization to convert the Organization’s privileges to the converted Event. If within 15 days of ONS’s notice of the conversion the Organization notifies ONS that it does not wish to convert its privileges to the converted Event, ONS shall refund all fees actually paid by the Organization for the privileges for which the Organization originally applied. The Organization is solely responsible for all taxes in connection with its conversion, as well as any additional costs and expenses appropriate or necessary for the Organization to enjoy the benefits of its converted privileges, including but not limited to costs and expenses for travel, lodging, equipment, computer equipment, and internet access. If the Organization notifies ONS that it does not wish to convert its privileges to the converted Event as provided herein, ONS’s sole liability, and the Organization’s sole remedy, will be the refund of all fees actually paid by the Organization for the privileges for which the Organization originally applied.
7. Compliance; Violations. The Organization shall comply with all rules and regulations of the Event venue, as well as all applicable laws and regulations, including but not limited to the Americans with Disabilities Act, all intellectual property and data privacy laws and regulations, and if applicable Payment Card Industry Standards (PCI DSS). The Organization shall not engage in unethical conduct, conduct violative of the Organization’s own policies, or conduct that, in ONS’s sole discretion, may adversely affect ONS’s business interests or the Event or its attendees. ONS reserves the right to enforce any violation of these Rules in its sole discretion. If the Organization violates these Rules, ONS may, without refunding any fees, do any one or more of the following: curtail or revoke the Organization’s privileges, expel the Organization from the Event, void some or all of the Organization’s priority points, or ban the Organization from future events.
8. Data Privacy. If in connection with the Event, ONS or any Event attendee discloses to the Organization any information (“Personal Data”) relating to an identified or identifiable natural person (the “Data Subject”), then with respect to Personal Data, the Organization shall: (a) collect, store, use, and disclose such Personal Data in compliance with all applicable laws and regulations and only for the purpose of the Organization enjoying its privileges with the Event unless ONS provides written instructions otherwise; (b) appropriately inform any Data Subject about the Data Subject about the Organization’s collection, storage, use, and disclosure of Personal Data and ensure that the Data Subject’s consent is appropriately secured; (c) not disclose Personal Data to any third party other than the Organization needing access to such Personal Data to enjoying its privileges in connection with the Event, unless ONS has consented to the disclosure and entered into a written agreement with the third party that imposes restrictions on use and disclosure of Personal Data at least as restrictive as those stated herein; (d) not place ONS in violation of any applicable laws or regulations; (e) promptly notify ONS of (i) any legally-binding request for disclosure of Personal Data, (ii) any accidental or unauthorized access of Personal Data, or (iii) any request received from or on behalf of a Data Subject, without responding to that request unless ONS has in writing authorized the Organization to do so. The Organization acknowledges that Personal Data, if any, is provided or made available to the Organization solely for the purpose of enabling the Organization to enjoy its privileges in connection with the Event. Personal Data will not become property of the Organization. The Organization shall maintain technical and organizational processes and procedures that ensure a level of security appropriate to the risks represented by the processing and the nature of the data to be protected to safeguard all personal information received from ONS and/or Data Subjects from and against any accidental or unlawful destruction or accidental loss, alteration, unauthorized disclosure or access. The Organization consents to ONS collecting, storing, using, and disclosing data on the Organization’s application or any written agreement between ONS and the Organization concerning the Event. ONS may share collected information with certain third parties, including authorized vendors, exhibitors, sponsors, and service providers.
9. Media; Intellectual Property
9.1. Music. Without the consent of the copyright holder, the Organization shall not play or perform any copyrighted music at the Event. This prohibition does not apply to unpublished original music used in promotional materials.
9.2. Names and Logos. The Organization hereby grants to ONS a non-exclusive, perpetual, unrestricted, and royalty-free license, to use the Organization’s name, logos, and trademarks (and excluding any content created by the Organization for the Event) for ONS’s internal purposes, in connection with enduring or archived content from the Event, or to promote (via print, internet, social media, or any other media now known or hereafter developed) the Event or subsequent events organized by ONS. The Organization shall not use ONS’s name, logos, and trademarks (including the Event logo) without ONS’s prior written consent.
10. Specific Terms for In-Person Event. If the Event is an in-person event, the following provisions will apply.
10.1. Registration. If the Organization is an exhibitor, ONS will give the Organization a designated number of registrations to be used only by the Organization’s employees. The Organization must register the designated employees before the Event. Registrations cannot be shared, substituted, or transferred without ONS’s prior written approval. The Organization shall not engage in any conduct designed to circumvent restrictions on unauthorized or unregistered individuals from attending the Event.
10.2. Hospital Nurse Recruitment Rate. The Hospital Nurse Recruitment Rate is limited to Organizations whose purpose is to highlight job opportunities or other professional development resources at their booth. Organizations that qualify for this rate must select booth space in the Career Fair Pavilion.
10.3. Patient Advocacy Exhibit Rate. The Patient Advocacy booth rate is limited to patient advocacy organizations that can provide proof of 501(c)(3) status. Patient advocacy organizations are those that provide resources and support for patients, survivors, and care providers. Eligibility for this rate is subject to ONS approval. Organizations that qualify for this rate must select space in the Advocacy Pavilion.
10.4. Exhibitor Booth Assignment. ONS may, in its sole discretion, assign booth locations. While ONS will try to honor requests for specific booth locations, ONS does not guarantee that any request will be accommodated or that any specific booth location will be available. Assignments will be deemed accepted by the Organization unless the Organization notifies show management within 14 days after receiving an assignment, in which case the Organization will be reassigned to secondary or alternative space at ONS’s sole discretion, and no refunds will be given. ONS will refund all payments received with an application for exhibit space to any applicant for whom space is not available or to whose application is rejected by ONS. Any space not reserved prior to the start of the event may be re-allocated or removed by ONS without any obligation on the part of ONS.
10.5. Priority Points. Space selection is based on a priority point system. Priority points are awarded to exhibitors according to the Space Selection Guidelines available upon request by emailing show management at email@example.com.
10.6. Exhibition Construction and Layout. ONS reserves the right to control the layout of Event and venue. The Organization shall provide floor covering for its booths, which must reach aisle to aisle. Bare concrete is prohibited. The Organization is responsible for any costs needed to finish off back walls and open areas behind its pop-up or hard wall structure. The Organization shall not store any cartons behind its booth. No signs or other articles are to be fastened to walls or electrical fixtures. The use of thumb tacks, scotch tape, nails, screws, bolts, or any tool or material which could mark the floor or walls is prohibited.
10.7. Exhibitor Service Manual. Detailed regulations regarding the construction, height, and layout of exhibits are included in the Exhibitor Service Manual, which is incorporated herein by reference and which can be found under the Rules and Regulations tab at www.congress.ons.org. Please contact firstname.lastname@example.org for a copy of the Exhibitor Service Manual.
10.8. Exhibitor Restrictions. The Organization shall confine its marketing activities to its allotted booth space. Aisle space may not be used for exhibits, signs or displays, or solicitation. Distribution of cards, circulars, samples, or exhibit material is prohibited in areas outside of the learning hall unless separately purchased. Strolling advertisements are not permitted. Demonstrations in booths must be designed to take place and keep the audience within the existing booth space to allow the free flow of traffic in the aisles.
10.9. Special Visual and Audio Effects. Audio-visual and other sound and attention-getting devices and effects will be permitted only in those locations and in such intensity as, in ONS’s sole discretion, do not interfere with the activities of the Event. Subject to these limitations, video recording is permitted within an
10.10. Organization’s booth space. Operation of all such equipment is subject to union regulations.
Fire Regulations. The Organization shall keep all fire hose cabinets visible and accessible. All display materials must be flame proof and are subject to inspection by the local fire department. Flammable fluids or substances are prohibited.
10.11. Set-Up and Dismantle. If an exhibit booth is not set up by 5:00 on the Wednesday immediately preceding the Event, ONS may reassign or otherwise re-use the space, at the Organization’s cost and expense. The Organization shall keep exhibits intact until the learning hall closes. The Organization shall not remove an exhibit, in whole or in part, during the learning hall’s hours of operation without ONS’s prior written approval; a violation of this prohibition will result in a 25% booth fee and ONS may revoke the Organization’s privileges. The Organization shall remove all equipment and materials from the learning hall at the time designated by ONS. If the Organization fails to remove equipment or materials when directed by ONS, the Organization may incur late charges, or ONS or its designee may remove the equipment and materials, dispose of them at ONS’s discretion without liability, and charge all costs and expenses for the breakdown, removal, and shipment of the equipment and materials to the Organization.
10.12. Solicitation. The Organization shall not solicit from beyond or outside of its designated booth area. Solicitation includes, but is not limited to, distributing literature, journals, and promotional materials.
10.13 Sales. Cash sales are prohibited in the learning hall and booths without ONS’s prior written approval, except if the Organization is a publishing company, it may sell oncology-related books and journals during show hours. The Organization may take orders in its booth but is required to collect and remit all applicable taxes, including state and local sales taxes.
10.14. In Conjunction With Events. All independent industry-sponsored events, including but not limited to symposia, ancillary events, focus groups, social event, or otherwise affiliated with the Event (each an “ICW Event”) must be approved by ONS. ICW Events that compete with, or may draw attendees from, the Event are prohibited. Based on the available facilities, no request for an ICW Event should be considered approved until confirmed by ONS in writing. Approved off-premises ICW Events are subject to the ONS administrative access fee of $10,000 and may only be held during designated hours. If an agency/third party is securing space on behalf of the Organization, proof of appointment must be submitted with the request. Verification (on Organization letterhead and signed by an authorized representative) from Organization appointing an agency or other third party to secure function space on the Organization’s behalf must be submitted with the request. Failure to hold an ICW Event during the designated hours may result in the loss of ONS priority points and incur additional fees, including but not limited to the $10,000 access fee. Requests to extend timeslots must be submitted to ONS at least four weeks prior to the Event and are subject to approval. All companies holding an ICW Event must contact email@example.com for approval, even if meeting space is not requested and an unofficial venue is being used. In-person ICW Events that include the operation of musical instruments, radios, sound projection equipment, or any noisemaking machines must be conducted or arranged so that the noise resulting from the demonstration will not annoy or disturb adjacent events, nor cause the aisles to be blocked. Operators of noisemaking ICW Events must secure approval of operating methods before the Event opens. Show management shall be the sole judge of what constitutes appropriate sound levels. In-person registration areas may be located directly outside of each sponsor’s room and shall not interfere with neighboring events. Registration lines must be structured in an orderly fashion to include stanchion and must stay located on the same side of the wall as the event. Show management shall be the sole judge of what constitutes an orderly registration line and reserves the right to relocate or restructure. ONS reserves the right to change meeting space, dates, and/or timeslot assignments to benefit the Event. Changes will be communicated in writing to the Organization. In-person symposia space will be assigned based on the time slot selected, competing topics, required meeting space needs, and date request was received. ONS reserves the right to assign the next best substitute timeslot when the requested timeslot is not available. Since it is not always possible to contact each individual company for new timeslot selections, the Organization must make multiple choices on its application. Submitting a request does not guarantee assignment. Assignments and confirmations will not be provided without payment in full. In-person meeting space will be confirmed in writing to the individual listed on the application or request form approximately 4 months prior to the show. Once space is assigned, the Organization shall work directly with the facility and the audiovisual vendor on the ICW Event. At in-person events, facilities may require deposits to confirm space assigned by ONS. Facility cancellation fees may be charged. Cancellation of function space will result in cancellation fees to be paid in accordance with the established cancellation policies outlined. A disclaimer must be printed on all promotional materials for symposia or educational offerings supported by any group other than ONS. This disclaimer will clearly state that ONS does not promote or endorse any of the information presented within the ICW Event. The same disclaimer information must be shown to the Organization’s audience prior to the start of any symposia for a minimum of 30 seconds. Proofs of disclaimers will not need to be submitted to show management for approval. Disclaimer information will be provided with the confirmation of the Organization’s ICW Event. For 2021 ONS Congress, titles, funding information, and descriptions must be provided by March 8, 2021, to guarantee inclusion on signage and in the attendee guide and by April 6, 2021, to be included in the Event app and/or the website. For 2021 ONS Bridge, this information must be provided by August 26, 2021. If titles and funding information are not received by the indicated deadlines, ONS may use the information provided on the Organization’s application in all materials. All in-person symposia sponsors are limited to one branded sign with maximum measurements of 4’x8’. Sign must remain directly outside of ICW Events. Registration line signage and human directionals are approved. ONS Show management reserves the right to remove excess signage.
10.15. Subletting of Space. The Organization shall not sublet or reassign its booth, nor share booth space with another organization without ONS’s prior written approval.
10.16. Children. Children are prohibited from the Event unless accompanied by an adult. The Organization responsible for a child is responsible for the child’s behavior, including all damages to persons or property. Children under 18 are prohibited during set-up or dismantling. Strollers are prohibited.
10.17. Pets/Animals. Pets or other animals (other than service animals) are prohibited at the Event without ONS’s prior written approval.
10.18. Security. Although security will be on duty, the Organization is solely responsible for the safety of its employees, agents, and representatives, and its and their personal property. ONS will not be responsible for any loss, damage, or theft of any personal property. The Organization is responsible for insuring its own property.
10.19. Property Damage. The Organization is solely responsible for all damage to the venue caused by the Organization and its employees, agents, and representatives.
11. Terms for Virtual Event. If the Event is a virtual event, the following provisions will apply:
11.1. Registration. If the Organization is an exhibitor, ONS will give the Organization the number of complimentary exhibit-hall-only registrations outlined in their exhibit package. Registrations may only be used by the Organization’s employees, and the Organization must register the designated employees before the Event. Registrations cannot be shared, substituted, or transferred without ONS’s prior written approval. The Organization shall not engage in any conduct designed to circumvent restrictions on unauthorized or unregistered individuals from attending the Event.
11.2. Exhibitor Booth Assignment. All virtual booths will appear within the conference platform and will be categorized by tier as well as subcategories identified by the exhibitor.
11.3. Recordings. Except for Organization-owned content, the Organization shall not record, download, broadcast, or stream all or any part of the Event.
11.4. Event Content. For any content provided by the Organization, the Organization warrants that (a) it owns or has the right to provide such content for use in the Event, (b) such content does not infringe the intellectual property rights of any third party, and (c) such content will not portray ONS or the Event in a false, misleading, derogatory, or defamatory manner or in any way that may adversely affect ONS’s business.
11.5. Restrictions. The Organization shall not interfere with, disable, reverse engineer, or otherwise attempt to circumvent the security features of the Event. The Organization shall not scrape, spider, use a robot, or any other automated or nonautomated means in connection with the Event.
11.6. Third-Party Links. In connection with the Event, ONS may link to third party applications, such as plugins and websites (“Third Party Applications”). ONS does not control these Third-Party Applications and is not responsible for their content, operation, or use. Third-Party Applications may be modified or disabled at any time, and ONS has no obligation to provide notice of such modifications. By linking to Third-Party Applications, ONS does not make any representation, warranty or endorsement, express or implied, with respect to the legality, accuracy, quality or authenticity of information or services provided by such Third-Party Applications. ONS will have no liability arising out of the Organization’s use of Third-Party Applications.
12.1. Fundraising. Without ONS’s prior written approval, the Organization shall not engage in any fundraising activities at the Event.
12.2. Prize Contests. Contests, raffles, sweepstakes, lotteries, or games of chance are prohibited without prior written approval. Email requests to firstname.lastname@example.org.
12.3. Handouts/Giveaways. The Organization shall not use ONS’s name, logos, or other trademarks on any handout or giveaway without prior written approval. Email requests to email@example.com. Food or beverage giveaways may also require prior written approval from the venue or catering service.
13. Insurance. The Organization shall maintain insurance coverage in such amounts and against such risks as is commercially reasonable to maintain, including but not limited to liability insurances, workers compensation, and automobile insurance (if applicable). All policies shall name ONS as an additional insured. Upon request, the Organization shall provide certificates of insurance and policy endorsements evidencing such coverage and shall not do anything to invalidate such insurance.
14. DISCLAIMERS. ONS DOES NOT MAKE ANY REPRESENTATIONS OR WARRANTIES ABOUT THE EVENT, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO ANY WARRANTIES CONCERNING ACCURACY, QUALITY, CORRECTNESS, COMPLETENESS, COMPREHENSIVENESS, CURRENCY, TIMELINESS, SUITABILITY, AVAILABILITY, COMPATIBILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, NONINFRINGEMENT, OR OTHERWISE, AND REGARDLESS OF ANY COURSE OF DEALING, CUSTOM, OR TRADE USAGE. ALTHOUGH THE EVENT MAY ADDRESS MEDICAL TOPICS, NO PART OF THE EVENT IS MEDICAL ADVICE OR A SUBSTITUTE FOR INDEPENDENT PROFESSIONAL AND CLINICAL JUDGMENT OR INDIVIDUAL PATIENT ASSESSMENT. WHILE THE EVENT MAY REFER TO CONCEPTS OF DIAGNOSIS OR THERAPY, THE EVENT SHOULD NOT BE USED FOR SPECIFIC DIAGNOSTIC OR TREATMENT DETERMINATIONS. ONS DOES NOT WARRANT THAT THE EVENT WILL MEET THE ORGANIZATION’S EXPECTATIONS OR REQUIREMENTS REGARDING EVENT ATTENDANCE, TRAFFIC, OR INTERACTION. TO THE EXTENT THAT THE EVENT IS VIRTUAL, ONS DOES NOT WARRANT THAT THE EVENT WILL BE ERROR-FREE OR UNINTERRUPTED OR FREE OF HARMFUL COMPONENTS, AND ONS WILL NOT BE RESPONSIBLE FOR ACCESS TO THE INTERNET, FOR ANY INTERCEPTION OR INTERRUPTION OF ANY COMMUNICATIONS THROUGH THE INTERNET, OR FOR CHANGES TO OR LOSSES OF DATA THROUGH THE INTERNET.
15. LIMITATION OF LIABILITY; LIMITATION OF ACTIONS. ONS WILL NOT BE LIABLE FOR ANY LOST PROFITS, LOSS OF BUSINESS OPPORTUNITY, OR FOR ANY INDIRECT, INCIDENTAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, REGARDLESS OF LEGAL THEORY AND REGARDLESS OF WHETHER ONS WAS ADVISED OF THE POSSIBILITY IN ADVANCE. FOR ANY LIABILITY THAT CANNOT BE EXCLUDED OR LIMITED UNDER LAW, ONS’S MAXIMUM LIABILITY TO THE ORGANIZATION WILL NOT EXCEED THE FEES ACTUALLY RECEIVED BY ONS IN CONNECTION WITH THE APPLICATION FOR PRIVILEGES GIVING RISE TO THE LIABILITY. THE ORGANIZATION SHALL NOT COMMENCE AN ACTION AGAINST ONS CONCERNING THESE RULES OR THE EVENT MORE THAN 1 YEAR AFTER THE CAUSE OF ACTION ACCRUES.
16. Release. In consideration of privileges granted to the Organization in connection with the Event, the Organization hereby irrevocably (a) waives all rights, if any, to assert any claims against ONS (including its affiliates and its and their directors, officers, employees, members, agents, and representatives), and (b) releases such parties from all liability for any damages, losses, personal injury including death, or property damage, incurred by the Organization or caused by the Organization’s acts or omissions (including its negligence or willful misconduct) arising out of or related to the Organization’s participation in or attendance at the Event, including travel to and from the Event if applicable.
17. Indemnification. The Organization shall defend and indemnify ONS (including its affiliates and its and their directors, officers, employees, agents, volunteers, and other representatives) from any claims, liabilities, losses, damages, personal injury including death, property damage, and costs and expenses (including reasonable legal fees) arising out of or related to (a) the Organization’s acts or omissions, including the Organization’s negligence or willful misconduct, (b) the Organization’s breach of these Rules, (c) the Organization’s attendance or participation at the Event, (d) use of the Organization’s name, logos, and trademarks as permitted by these Rules, or (e) the Organization’s use of Third-Party Applications. To the fullest extent permitted by applicable law, ONS excludes (a) all liability for loss, injury or damage to persons or property at the event; (b) all indemnities, warranties, representations, terms and conditions (whether express or implied); and (c) any actual or alleged indirect loss or consequential loss howsoever arising suffered by an exhibitor or any loss of profits, anticipated profits, savings, loss of business revenue, loss of business, loss of opportunity, loss of goodwill, or any other type of economic loss (whether direct or indirect). If ONS is liable to exhibitor for any reason, ONS’s total liability to exhibitor in relation to the event (whether under these terms or conditions or otherwise) is limited to the amount of my fees actually paid to ONS.
18.1. Changes. ONS reserves the right, in its sole discretion, to change the venue, hours, dates, or format of the Event, or to make any reasonable changes to these Rules as necessary for the orderly administration of the Event and to ensure the health and safety of Event attendees. ONS will endeavor to notify the Organization of any such changes by email or on the Event webpage at congress.ons.org, and all such changes will be effective and binding on the Organization upon ONS’s notice.
18.2. Acquisition. The Organization will not be released from any payment obligations if the Organization is acquired by, merges, consolidates or otherwise combines with another entity, even if that other entity has paid or is obligated to pay for privileges in connection with the Event.
18.3. Governing Law; Dispute Resolution. Excluding conflicts of law principles, Pennsylvania law governs these Rules and any dispute arising out of or related to these Rules, the Organization’s application, or the Organization’s participation in or attendance at the Event. In connection with any such disputes, the federal and state courts in Allegheny County, Pennsylvania will have exclusive jurisdiction, and the Organization waives objections to jurisdiction, venue, and inconvenience of forum for those actions. If ONS seeks to enforce these Rules, the Organization shall not object to the ONS’s request for injunctive relief on the grounds that equitable remedies are not appropriate, nor shall the Organization require that ONS to post a bond or other security. If ONS succeeds in enforcing these Rules, the Organization shall pay ONS’s costs and expenses, including ONS’s reasonable legal fees. ONS’s remedies are cumulative. ONS’s rights under these Rules may only be waived through a written document expressly waiving such rights.
18.4. Miscellaneous. ONS and the Organization are independent contractors. If any provision of these Rules is illegal or unenforceable, the other provisions of these Rules remain in force and the provision at issue be reformed and enforced to the maximum extent permissible under law. Terms of these Rules that by their nature survive completion of the Event will so survive, including but not limited to provisions relating to limitation of liability and indemnification. Any questions about these Rules should be directed to firstname.lastname@example.org.
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